ScholarAIMS is an AI-based school ERP — the all-in-one school management software for Indian K-12 schools, covering attendance, fees, report cards, notices, staff and a parent app in one platform.
Built for the whole school — Admin, Principal, Teacher, Parent.
The ScholarAIMS school calendar puts holidays, exam dates, sports day and parent-teacher meetings on one academic calendar — already open on every teacher’s and parent’s phone. Built for Indian K-12 schools and the way their year actually runs.
Build your fee structure once. Set sibling, scholarship and staff discounts. Parents pay via UPI in 90 seconds. Receipts arrive in the app instantly. No counter queue, no manual entries in the cash book. Fee management software built for Indian K-12 schools.
Compose once. Target class, section, or every parent in the school. Push notification lands in the ScholarAIMS parent app — where parents already check fees and attendance daily — in seconds. See exactly which parents read it and which need a nudge. Parent communication software built for Indian K-12 schools.
Three ways to mark staff in: face recognition at the front desk (a Staff Attendance Taker — your receptionist or guard — holds the phone), QR scan locked to your school’s GPS coordinates, or plain manual check-in. Leave handled in two taps. Different views for principals, teachers and non-teaching staff — everyone sees what they need, nothing more. Staff attendance and leave management for Indian K-12 schools.
Attendance live, fees in 90 seconds, notices that get read, progress reports the moment they’re published. One login covers all your children. Built for the 9 PM check from the kitchen, not the 9 AM principal meeting. The ScholarAIMS parent app for Indian school parents — lightweight, multi-child, biometric login.
Key features
One login, every child01
Today’s attendance, today’s homework, on the home screen02
Every student’s full school lifecycle in one place — from registration through admission, attendance, fees and progress reports, all the way to their last day. Documents, payments, marks, leave records — all on one timeline. No checking five sheets to find one student’s history. Student management software for Indian K-12 schools — one profile, full history, role-based access.
Subject teachers enter marks from their phone or laptop. Generate the whole class’s progress reports in one click. Parents see them the moment you publish, with the same data your office sees. One-click report card and progress tracking software, built for Indian K-12 schools.
Key features
Marks entry on phone or laptop01
Generate the whole class report card in one click02
Mark on a phone — or, if your school doesn’t allow phones in classrooms, snap a photo of the paper register and ScholarAIMS’s AI reads it. Either way, parents get notified the moment their child is marked absent. AI-based attendance management built for Indian K-12 schools.
Key features
AI reads your paper register — just snap and done01
Most schools run on a patchwork — attendance in Excel, fees in Tally, notices on WhatsApp groups, admissions in a register. ScholarAIMS brings every workflow under one roof — connected by design, not glued together.
Attendance, fees, report cards, notices, students, staff, calendar, parent app, classes, admissions, timetable, exams and approvals — all 13 in one platform.
13
modules, unified
0
vendor juggling
1
login, all roles
School dashboard
Tuesday, 7 Jan
Present today
847
↑ 94.2% attendance
Fees collected
₹2.4L
↑ this week
Notices sent
3
all delivered
Staff on leave
2
cover assigned
Class IX A
Class X B
Class VIII C
A day in the life
A Tuesday on ScholarAIMS.
Across class teachers, admin, principal, parents — one school, one Tuesday. Here's how attendance, fees, notices, staff and parent reach all run on ScholarAIMS in a single school day.
7:42 am
Class teacher — Grade IX A
47 students marked before assembly.
Bulk attendance on mobile, one tap per absent student. Done before the morning bell rings.
Attendance
9:15 am
Admin office
Sibling concession approved in 30 seconds.
New admission for a younger sibling. Fee structure auto-applied the sibling discount — no manual calculation.
Fees
11:30 am
Principal
Rahul — absent 6 days running. Flagged.
Attendance anomaly surfaced on the dashboard. Called the parent before it became a real problem.
Ai insight
2:10 pm
Parent — Priya's mother
Q3 fees paid on UPI in 90 seconds.
Got the smart reminder at lunch. Paid from her phone. Receipt in the app instantly.
Fee payment
2:45 pm
Admin
Rain dispersal notice — 620 parents, 2 minutes.
Typed once, pushed to all sections. 94% read receipts within 8 minutes. Zero missed pickups.
Notices
5:00 pm
Receptionist
Day’s staff register closed. 34 in, 32 out by 5.
Face attendance at the front desk. No register, no missing names, no late entries scribbled in the margins.
Foreign software gets the basics. The Indian school day breaks them on the details — sibling discounts, quarterly fees, year-end promotions, sudden closures. We built for those details from day one.
Workflow
Generic ERP
ScholarAIMS
Fee discounts
✕Sibling, staff and scholarship discounts need a custom Excel formula every time.
✓Discount types built right in. Applied automatically when bills go out.
Quarterly fee collection
✕Built around monthly billing. Quarterly or term-based fees need Excel workarounds.
✓Monthly, quarterly, term-based or one-off — pick whatever your school actually uses.
Multi-section classes
✕Sections are an afterthought — one flat list per class.
✓IX A, IX B, IX C are separated everywhere — attendance, marks, parent messages.
Year-end promotion
✕Promote every student to the next class manually. One by one.
✓Bulk-promote the whole school in one click. Failures stay back automatically.
Timetable conflicts
✕Two teachers in the same slot, discovered Tuesday morning when both walk into different classrooms.
✓Conflict detection on every save — you can’t double-book a teacher even by accident. Caught at build time, not Tuesday morning.
Sudden school closures
✕Mass WhatsApp + pray every parent sees it before pickup time.
✓Mark today off in the app. Every parent gets a push notification in seconds.
Security & trust
Your school's data stays yours.
Encrypted at rest and in transit
All data encrypted at rest and in transit. Student records, fee data, staff information — locked by default, always.
Role-based access
Principal sees everything. Teachers see their class. Admin sees operations. Parents see their child. Not a record more.
Export anytime
Your data is never held hostage. Export student records, fee history, reports — in one click, whenever you need.
FAQs
The most-asked questions, answered.
ScholarAIMS (pronounced "Scholar Aims") is an all-in-one school management software for Indian K-12 schools. One platform for attendance, fees, report cards, notices, staff management and a parent app — no more juggling Excel sheets, Tally and WhatsApp groups.
Yes. ScholarAIMS is built for the way Indian schools actually run — sibling discounts, quarterly fee collection, multi-section classes (IX A, IX B, IX C), year-end promotions, sudden closures, and CBSE / ICSE / State board workflows. Foreign software gets the basics; the Indian school day breaks them on the details.
Yes — ScholarAIMS ships with several AI-powered features built specifically for Indian schools. Book a free demo to see them all in action.
Thirteen modules in one school ERP: attendance, fees, report cards, notices, students, staff management, calendar, parent app, classes, admissions, timetable, exams and approvals.
ScholarAIMS uses per-student pricing — built for typical Indian school budgets. Book a free demo to see plans that fit your school size and module mix. A free one-month trial is included after the demo — try it with your team, no commitment.
Book a free demo. We show you the product running in your school’s context, answer any questions, and leave you with the recording. No commitment, no sales pressure.
See ScholarAIMS running in your school.
Live demo on your screen. No setup, no commitment.